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Electronic Case Notes

Distributed Workflow

On-screen Comparison
ACE-V Contemporaneous Documentation
AFIS and LIMS Connect

NIST Viewer

Web Viewer/Printer

Multi-Server Synchronization

 

CASE MANAGEMENT

New accreditation standards make it critical for latent departments to refine the process of how their work is accessed, processed communicated and documented

throughout the department. It is now necessary to have more consistency from examiner to examiner. It is no longer acceptable to allow each examiner to “do it their

own way”. Thorough and comprehensive documentation is not only necessary but is required for accreditation.

Mideo has developed LATENTWORKS Latent Case Management Software to address the process of gathering all information from a case, link the evidence together
within a case, establish relationships to evidence from other cases, control the movement of the case through the agency from open to close, track all data of all types
gathered from the case, control the transfer of case evidence from one agency to another and to search evidence from a case against similar evidence from other cases.

LATENTWORKS is a network-based software solution that provides all of the necessary imaging and data management tools for consistent and efficient
latent case management.

In addition to secure image management, documentation and charting tools also included is an embedded comparison workspace.

LATENTWORKS’ features include:

- Supports any Binary Object

- RAW Image Support and Conversion

- Configurable Case Management Structure

- Multiple User/Manager Case Views

- Image Auditing and Reporting

- Auditing and reporting

- Group and user Security Models

- Configurable Auto Naming Models

- Powerful Search Engine

 

SUPERVISOR MANAGEMENT

Verification Management

Analysis Management

AFIS Submission Management

 

DISTRIBUTED LATENT WORKFLOW

Basic Case Information

ACE-V Latent Analysis

AFIS Review

Verification Process - Digital Signatures

Exemplar Documentation

Electronic Comparison Documentation

 

EMBEDDED COMPARISON WORKSPACE
Contemporaneous Note-taking

Anchoring Charting Tools

Auto Sizing and Comparison

Image Optimization Tools

Create Multiple Latent Comparison Templates

Live Comparison Support

 

DEPARTMENT COLLABORATION

Blind Verification

Conflict Resolution

Multi-agency Review and Verification

LIVE COMPARISON MODULE

Comparison Workspace Templates

High Resolution Live Video Display

 

PRINTING AND CASE REPORTING

Electronic Case Notes

Automated Report Engine

Multiple Reports

Statistical Reporting

 

LATENTWORKS Meets All Forensic Digital Imaging Standards With the recently released NAS report entitled “Strengthening Forensic Science in the
United Sates: A Path Forward”, there is a consensus that a better model for processing and documenting latent print comparison is not only desirable but necessary.

SWGFAST recommends documentation concurrent with the examination and recognizes an electronic system record as the Case Record. LATENTWORKS supports
real time, simultaneous documentation of the analysis process.

LATENTWORKS allows for the annotation of images and auto generation of case notes and final reports with narratives. Electronic file folders can be deemed in agency
SOPs as part of the case record. LATENTWORKS’ data field sets, case notes, reports and analysis documentation markups all become part of the case record.

 

LATENTWORKS has been validated for use in a forensic lab and all tests and examinations performed using the software in labs around the country have provided evidence
that LATENTWORKS produces consistently reliable results. LATENTWORKS meets and exceeds the SWGIT recommendations. LATENTWORKS utilizes a networked
database server with auto backup and image redundancy.

 

Latent Print Reporting Engine

LATENTWORKS’ reporting engine allows agencies to create multiple custom reports. Reports display any configuration of data tracked in the database including, case information, image information, user information, etc.

 

The summary report compiles data within a case or across folders to produce your case notes summary report. The data automatically populates predefined case notes templates.
Users can print 1:1, single image reports, proof sheets, case notes and final reports. Send reports to a printer, PDF, or your LIMS.

 

Create Court Charts

LATENTWORKS contains all the tools from the most popular desktop publishing programs, allowing users to easily and quickly create professional looking charts for court.

 

All images and associated data can be automatically pulled from the database, saving time and eliminating errors. LATENTWORKS uses vector graphics tools so that a file
can be enlarged without losing clarity.

 

LATENTWORKS Database Overview

LATENTWORKS is a secure database with flexible user-access and powerful security controls. LATENTWORKS will allow your agency to implement consistent
imaging workflow policies and procedures throughout all its departments. LATENTWORKS was built in collaboration with forensic experts to meet the specific
requirements of forensic labs and law enforcement agencies. LATENTWORKS users always have full access to images within the database and can export original
and marked images, singularly or entire case, for discovery, archive, etc.

 

LATENTWORKS also offers a file server storage option which allows agencies to store assets in the database, on a file server or a combination of both. This option
allows for handling very large files and for ease of server management.

 

Client/Server Case Digital Asset Management

LATENTWORKS offers a familiar and flexible structure to meet your agency’s asset management needs. Configure the software to best fit your agency’s workflow.
Features include: asset acquisition, tracking, authority settings, field set administration and naming policies (Compatible with Microsoft SQL and Oracle).
The LATENTWORKS database links custom information to a user, folder, or individual file. Users can search this data to find relationships between assets that
reside in different cases or across different years.Data can be divided into multiple folders and catalogs, each with independently configured security structures
and naming conventions. LATENTWORKS accepts all digital assets including RAW images, PDF documents, digital audio and video files along with the standard
image formats tif, jpg, bmp and all other digital image formats. LATENTWORKS maintains digital image integrity. LATENTWORKS maintains a full image history and
reporting module for all digital enhancements and chain of custody. The original image is never altered.

 

LATENTWORKS Security

LATENTWORKS meets forensic and legal requirements and guidelines for testimony in court. Original images, once entered into the system, cannot be altered. All

enhancements and markups are automatically saved as versions of the original image and users can access any version as desired.

 

Security Controls

LATENTWORKS ensures that the integrity of all case related digital assets are secure. User authority levels

are flexible and can be configured to provide either group or user access rights. This makes it easy to set up and

enforce agency policies without micro-management and constant user supervision.

 

When an asset is imported into the database, LATENTWORKS verifies that the imported item is the same as the item in the database, using hash sums.

 

A complete set of administrative controls allows agency security policies to be set up and enforced. Control

access at the group or user level or apply it to specific images or folders. Further, a comprehensive set of

feature authorities allows administrators to specify features that individual groups or users can access.

 

LATENTWORKS tracks image versions, automatically linking a modified image with its unalterable original, regardless of how many changes occur. Image history

can be automatically printed or converted to a pdf file via built-in reports.

 

 

Latent Print Workflow

LATENTWORKS provides a group of specialized tools and

features specifically for latent identification documentation and comparative analysis. This provides a systematic network-

based software structure which automates the natural steps in

a latent print workflow process. This standardizes documentation practices between examiners and provides overall consistency throughout the latent department.

 

LATENTWORKS provides:

•Contemporaneous ACE-V Documentation

•Simple side-by-side onscreen comparison

•Documentation and charting of key latent characteristics

•Automated case notes

•Messaging/Notification

•Verification

•Automatic Report generation

•AFIS Submission

•NIST Viewer

 

Comparison Workspace Templates and Graphic Tools

Workspace Templates

Our innovative comparison workspace templates are designed to enhance the ease and efficiency of the onscreen comparison process. These “predefined” workspaces allow multiple pre-sets for image data, display size, position of the images and the tools to quickly drag and drop images for high volume of comparisons. All templates are fully customizable to meet each user’s comparison methodology.

The two-step calibration tools allow users to calibrate multiple images on a single workspace and size them to a 1:1 relationship. An embedded charting engine allows analysts to highlight keylatent characteristics all within the comparison workspace.

 

Latent Print Specialized Field-Sets

Working in parallel with the comparison workspace, workflow data fields provide step-by-step tracking of data related to each latent image analyzed and its relationship

to each exemplar.

This data tracking process allows the comparison of multiple latent prints to multiple exemplars with built-in verification. All of the data is automatically

linked to the custom reports which leads the way to a fluid ACE-V documentation process.

 

Messaging and Notification

LATENTWORKS has built-in mail and request services which allow for simple and effective task management. These services include the exchanging messages between users of a

database. Messages are very much like email - they can be sent from a user to any number of other users. The recipients are alerted when the messages arrive or when they next log

into the system. Files or folders can be attached to any message, as “links” to the actual files in the database, taking up very little database space. Security is always enforced for these

attachments.

 

LATENTWORKS also allows an administrator or supervisor to assign requests with specific due dates. Notifications - automatic messages - are sent to update all relevant parties when

the status of a task changes. The user who assigned the request can go back at a later date and review, reassign, or modify them. Common messages and requests can be

created as “templates” and re-used numerous times.

 

Because the messaging system is built into the software, it can be employed other places. When a user, for example, signals they have completed a task on a file (via the file data), they

can be presented a link that will allow them to instantly send their supervisor a message. This is a very effective way to manage and assign requests in a complete

 

MODULES AND PLUG-INS

AFIS Interface

Sizing and Submission of Latents with Demographics

Retrieve NIST Card for Comparison

 

Photo Lab Workflow

LATENTWORKS has multiple features to handle all digital evidence from all areas of the laboratory. Our Photo Lab KIOSK module was built to
manage large volumes of digital downloads while providing easy-to-use tools for organization, burning to CD or DVD and printing proof sheet reports.

• Asynchronous Download
• Burn CD/DVD
• Print Proof Sheets and Reports
• Review Download Sessions

 

STAR Network

Link Multiple Servers

User Definable Server Replication

Band Width management

Set Time and Volume of Data Transfer

Simplify Management of Multiple Servers

 

LIMS Interface Module

LATENTWORKS seamlessly interfaces the most popular forensic LIMS and AFIS systems for direct submissions.

LIMS Interface API

JusticeTrax

Porter Lee

RJ LEE

 

Latent Print Training

Deliver Skill Training Module

Course Authoring Tools

Auto Grading

Continuous Review

Test Question Randomization

Transfer of Corporate Knowledge

Web Viewer/Printer Module

The LATENTWORKS Web Viewer/Printer module provides secure access to case data from remote locations via the Internet.
Customizable security models from LATENTWORKS automatically control user access for a streamlined workflow.
Any authorized user, e.g. investigators, detectives, district attorneys or other agency representatives can have immediate
access to case information. Remote users are able to easily locate the case they wish to view or print

 

Photoshop Plug-in

Auto Maintains Photoshop History

Safely Open and Edit Case Images

Embeds Photoshop History into Audit report

 

Product Scalability

While LATENTWORKS is designed to be to be used in a client-server mode, it can run as a local intranet as well. Create small networks within your agencies
larger infrastructure or run CASEWORKS on a single workstation. Implement LATENTWORKS in a department, laboratory-wide or multi-site environment.
It is designed to accommodate bothan individual analyst’s needs as well as enforce the workflows of multiple departments.

 

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